NOTICE FOR MRC ALLIED
ANNUAL STOCKHOLDERS MEETING SEPTEMBER 18, 2020 at 9:00 AM
You will be required to register using the the link for the Zoom Registration Form.
Click here to register on the Zoom Registration Form
You will be asked to provide the following information:
Confirmation of Email Address
After clicking on the REGISTER button, you will get a message that says, “Meeting Registration Approved”
Upon successful registration, you will be given access to the MRC ASM Virtual Session which will automatically be counted as votes.
Registration starts from September 1 until September 15, 2020 at 5PM.
PROXY VOTING PROCEDURE
Click here to download the Sample Proxy form
Sign the Proxy Form
Submit the Proxy Form and attach the following:
Valid ID and Stock Certificate Number
In case Company Representation (Valid ID, Stock Certificate Number and Secretary Certificate)
Submit via the following:
(1) Physically at the office of the Corporation’s transfer agent at:
Professional Stock Transfer Inc. 10th Floor Telecom Plaza Bldg.,
316 Sen. Gil Puyat Ave. Makati City, Metro Manila, Philippines
Look for: Ms. Jenny Serafica / Ms. Edelyn Jimeno
Tel: +632 8687 2733
(2) You can also email the form by sending it to either of the following:
(3) Digital / Electronic form of Registration
The Proxy should be received by 6:00 P.M. on or before September 11, 2020.
Proxies shall be validated beginning on September 1, 2020 until September 11, 2020.
The Proxy need not be notarized.
MRC ASM - FAQ (FREQUENTLY ASKED QUESTIONS)
1. Why is there no physical venue for the 2020 ASM?
This in pursuance of the General Community Quarantine (GCQ) that is in effect in Metro Manila due to the COVID-19 pandemic. Under the guidelines set by the Inter-Agency Task Force (IATF), no mass gatherings shall be allowed in places under GCQ. So, to carry out ASM 2020, as no mass gatherings is allowed, the Company has decided to conduct our ASM via virtual means. Through video conference, stockholders will be able to attend the said event in the safety of their residence.
2. How can I vote for matters included in the 2020 ASM agenda if there is no physical meeting?
Follow the instructions entitled “Notice for MRC Allied Annual Stockholders Meeting”, which is available at the Company’s website using the following link.
There is also an instruction posted in the Company’s Official Facebook Page.
3. What are the different deadlines and cut offs for the proxies, the voting portal and the live stream?
To summarize, the deadlines are:
● Deadline for the submission of Proxy: September 11, 2020 at 5pm
The deadline for the submission of proxies is fixed in the Company’s By Laws at seven (7) days before the date of the ASM. For the 2020 ASM, the deadline falls on September 11, 2020. This deadline gives a good lead time for the Proxy Validation Committee time to validate the proxies received.
● Deadline for the registration in the Voting Portal: September 15, 2020 at 5:00 pm
This is to give the Corporate Secretarial Team lead time to collate and validate the votes received through the Registration Portal. The deadline has been extended from the original cut off time of 5:00 pm on September 11, 2020 to give more stockholders time to register and vote.
Votes cast by stockholders who registered until 5:00 pm of September 15, 2020 will be presented during the ASM.
● Deadline for the registration in the Livestream: September 15, 2020 at 2:00 noon
The deadline set for the Livestream is to ensure the orderly conduct of the 2020 ASM and that only stockholders and invited guests attend.
Rest assured, the Company has made every effort to extend these deadlines so as near to the actual time of the ASM as possible. Considering that this will be the first time the Company will be conducting its ASM via remote communication, we request your understanding on the need for as much time as necessary to ensure a smooth and orderly conduct of the 2020 ASM.
4. I am a stockholder but I do not have a stock certificate. How do I register?
If your shares are held through a broker (i.e. COL Financial, BPI Securities, First Metro Securities), please contact your broker and request the account name and account number the broker has provided to the Company on your behalf.
If your stock certificates are lost, and you need assistance to replace them, you may contact our stock transfer agent, or our Stockholder Relations Officer, through the following:
Stock Transfer Agent Name: Professional Stock Transfer Inc.
Stock Transfer Agent Email: firstname.lastname@example.org
Stock Transfer Agent Number: (02) 8687-2733
5. I was not able to register in the voting portal and vote my shares before the September 11, 2020 deadline, can I still join the live stream of the 2020 ASM?
Yes, the proceedings for the 2020 ASM will be live streamed. You may register through this link.
You need to upload a Valid ID and provide an email address to register. Acceptable IDs are any of the following: Driver’s license, Unified Multi-purpose ID (UMID), GSIS ID, company ID, PRC ID, IBP ID, iDOLE Card, OWWA ID, Comelec Voter’s ID. Senior Citizen’s ID, or Alien Certificate of Registration/Immigrant Certificate of Registration.
Once you have successfully registered, you will see the Meeting ID or Link to join the ASM.
Participants may send questions or remarks via the livestream portal, and the Moderator will read out the questions received during open forum and address them to the appropriate person to answer.
The deadline has been extended from the original cut off time of 5:00 pm on September 11, 2020 to give more stockholders time to register and vote. Stockholders may now register and vote until 5:00 pm on September 15, 2020. The voting portal will remain open during the 2020 ASM and stockholders may still cast their votes.
6. I sent my signed and executed proxy to the Corporate Secretary already. Can I still participate in the ASM?
Yes, you may still participate in the proceedings. Follow instructions on how to register in item 5 above or click on this link to register.
7. How can I ask questions during the livestream?
The livestream will have a chat functionality where stockholders can type in their questions while the ASM is ongoing. The ASM Moderator will read out the questions during open forum and refer them to the corresponding officer or Board Member.
During open forum, if the stockholders and participants have any clarifications or additional questions, they can click the “raise hand” icon and the moderator will recognize them.
NOTE: ALL QUESTIONS MUST BE COURSED THROUGH THE CHAT BOX.
8. I haven’t received my Information Statement yet. Where can I get a copy?
The Definitive Information Statements have been posted at our website mrcallied.com. Here is the link.
This was posted last August 27, 2020 and disclosed at PSE Edge last August 26, 2020. In line with MRC’s sustainability efforts, the Definitive Information Statement (SEC Form 20-IS) for the 2020 ASM and related documents (such as the Notice and Agenda for the 2020 ASM, sample proxy forms, etc.) can be viewed through this link.
9. Can I request a hard copy from the Company?
If you wish to receive hard copies of the Information Statement, you may send your request through email to email@example.com or call the office number at 8846-7910. Please note that due to the Quarantine that is in effect and various restrictions in place by local government units, there will be delays sending out copies of the Information Statement and the Company is unable to give an exact date on when you will receive your hard copy. We encourage our stockholders to take advantage of all online and electronic opportunities to receive their copies of the Information Statement and other documents related to the 2020 ASM.
10. If I have other questions or if I need to contact MRC regarding the Annual Stockholders Meeting?
If you wish to contact MRC on related ASM concerns or any clarification you may send an email to the MRC Legal and Compliance Office through:
Atty. Johnston Brusola
Phone: (02) 8846-7910
Ms. Helen Quiamno-Chico
Phone: (02) 8846-7910