NOTICE FOR MRC ALLIED
ANNUAL STOCKHOLDERS MEETING
JULY 12, 2023 at 9:00 AM via ZOOM
You will be required to register using the link for the Zoom Registration Form.
You will be asked to provide the following information:
Confirmation of Email Address
After clicking on the REGISTER button, you will get a message that says, "Meeting Registration Approved"
Upon successful registration, you will be given access to the MRC ASM Virtual Session which will automatically be counted as votes.
Registration starts from June 26, 2023 to July 4, 2023.
PROXY VOTING PROCEDURE
Sign the Proxy Form
Submit the Proxy Form and attach the following:
Valid ID and Stock Certificate Number
In case Company Representation (Valid ID, Stock Certificate Number and Secretary Certificate)
Submit via the following:
(1) Physically at the office of the Corporation’s transfer agent at:
Professional Stock Transfer Inc. 10th Floor Telecom Plaza Bldg.,
316 Sen. Gil Puyat Ave. Makati City, Metro Manila, Philippines
Look for: Ms. Edelyn Jimeno / Ms. Hilda Amion
Tel: +632 8687 2733
(2) You can also email the form by sending it to either of the following:
(3) Digital / Electronic form of Registration
The Proxy should be received by 5:00 P.M. on or before July 4, 2023.
Proxies shall be validated beginning on June 26, 2023 - July 4, 2023.
The Proxy need not be notarized.
MRC ASM - FAQ (FREQUENTLY ASKED QUESTIONS)
1. How can I vote for matters included in the 2023 ASM agend if there is no physical meeting?
Follow the instructions entitled, "Notice for MRC Allied Annual Stockholders Meeting" which is available at the company's website using the following link.
There is also an instruction posted in the Company's Official Facebook Page.
2. What are the different deadlines and cut off for the proxies, the voting portal and the live stream?
To summarize, the deadlines are:
Deadline for the submission of Proxy: July 4, 2023
The deadline for the submission of proxies is filed in the Company's By Laws at seven (7) days before the date of the ASM. For the 2023 ASM, the deadline falls on July 4, 2023. This deadline gives a good lead time for the Proxy Validation Committee time to validate the proxies received.
Deadline for the registration in the Voting Portal: July 4, 2023 at 5:00 PM
This is to give the Corporate Secretarial Team lead time to collate and validate the votes received through the Registration Portal. The deadline has been extended from the original cut off time of 5:00 PM on July 4, 2023 to give more stockholders time to register and vote.
Votes cast by stockholders who registered until 5:00 PM of July 5, 2023 will be presented during the ASM.
Deadline for the registration in the livestream: July 4, 2023 at 5:00 PM
The deadline set for the Livestream is to ensure the orderly conduct of the 2023 ASM and that only stockholders and invited guests attend.
Rest assured, the Company had made every effort to extend these deadlines so as near to the actual time of the ASM as possible. Considering that this will be the third time the Company will be conducting its ASM via remote communication, we request your understanding on the need for as much time as necessary to ensure a smooth and orderly conduct of the 2023 ASM.
3. I am a stockholder but I do not have a stock certificate. How do I register?
If your shares are held through a broker (i.e. COL Financial, BPI Securities, First Metro Securities), please contact your broker and request the account name and account number the broker has provided to the Company on your behalf.
If your stock certificates are lost, and you need assistance to replace them, you may contact our stock transfer agent, or our Stockholder Relations Officer, through the following:
Stock Transfer Agent Name: Professional Stock Transfer Inc.
Stock Transfer Agent Email: firstname.lastname@example.org
Stock Transfer Agent Number: (02) 8687-2733
4. I was not able to register in the voting portal and vote my shares before the July 4, 2023 deadline, can I still join the live stream of the 2023 ASM?
Yes, the proceedings for the 2023 ASM will be livestreamed. You may register through this link.
You need to upload a Valid ID and provide an email address to register. Acceptable IDs are any of the following: Driver's License, Unified Multi-purpose ID (UMID), GSIS ID, Company ID, PRC ID, IBP ID, iDOLE Card, OWWA ID, Comelec Voter's ID, Senior Citizen's ID, or Alien Certificate of Registration/Immigrant Certificate of Registration.
Once you have successfully registered, you will see the Meeting ID or Link to join the ASM.
5. I sent my signed and executed proxy to the Corporate Secretary already. Can I still participate in the ASM?
6. How can I ask questions during the livestream?
The livestream will have a chat functionality where stockholders can type in their questions while the ASM is ongoing. The ASM Moderator will read out the questions during open forum and refer them to the corresponding officer or Board Member.
During open forum, if the stockholders and participants have any clarifications or additional questions, they can click the, "raise hand" icon and the moderator will recognize them.
NOTE: ALL QUESTIONS MUST BE COURSED THROUGH THE CHAT BOX.
7. I haven’t received my Information Statement yet. Where can I get a copy?
The Definitive Information Statements have been posted at our website mrcallied.com. Here is the link.
This was posted last June 13, 2023 at the PSE Edge Company Disclosure. In line with MRC’s sustainability efforts, the Definitive Information Statement (SEC Form 20-IS) for the 2023 ASM and related documents (such as the Notice and Agenda for the 2023 ASM, sample proxy forms, etc.) can be viewed through this link.
8. Can I request a hard copy from the Company?
If you wish to receive hard copies of the Information Statement, you may send your request through email to email@example.com or call the office number at 8846-7910. We encourage our stockholders to take advantage of all online and electronic opportunities to receive their copies of the Information Statement and other documents related to the 2023 ASM.
9. If I have other questions or if I need to contact MRC regarding the Annual Stockholders Meeting?
If you wish to contact MRC on related ASM concerns or any clarification you may send an email to the MRC Legal and Compliance Office through: